Meeting of Buxted Parish Council to be held on 14th May 2019 at 7.30pm in The Reading Room, Church Road, Buxted.
The public have a right and are welcome to attend and at the discretion of the Chairman, members of the public may ask questions prior to the commencement of the business proper. Any Police update will be given at this point.
In attendance at the meeting will be Inspector Gross of Sussex Police who will be providing some details of crime statistics for the parish.
Election of Chairman of the Council for the forthcoming year
Signing of Declaration of Acceptance of Office by the new Chairman
Election of Vice Chairman of the Council
Apologies for absence
Declarations of members’ interests in respect of items on this agenda
Minutes of the 9th April 2019 meeting (previously circulated) to be confirmed and signed
Election/appointment of members of various Committees and other bodies and to agree areas of responsibility
Annual Governance Statement:
To review the effectiveness of the system of internal control and prepare the annual governance statement.
Annual Accounting Statements:
10.1 For full parish council to consider the Accounting Statements
10.2 Resolve that full parish council approve the Accounting Statements
10.3 For the Chairman to sign the annual Accounting Statements.
Adoption of Standing Orders and Review of Financial Regulations
Outstanding matters – For Information Only unless otherwise stated:
Correspondence – as listed and subsequently updated and circulated at the meeting
Finance: (i) to approve invoices for payment – to be tabled ii) to receive bank reconciliation for March and April 2019
Reports on other meetings attended by members
Announcements – a) Chairman of the Council; b) Clerk to the Council – Reminder of Annual Assembly 22nd May 2019 at 7.30pm in The Reading Rooms, Church Road, Buxted
Ionides Trust Update to follow main parish council meeting:
- Extension and resurface of Ionides Trust Car Park
- Lease update
- Scout Liason