Parish Council Minutes 8 January 2019

Minutes of the meeting of the Council held in The Reading Room, Church Road, Buxted on Tuesday 8th January 2019 at 7.30p.m.

 

Present:

Cllrs. Blandford (Chairman), Cox, Hoggan, Humphrey, Illingworth (WDC), Marshall, Moss, Roberts, Rose and Wells.

Also present: ESCC Cllr. Galley and Clerks Beccy Macklen and Claudine Feltham.

 

Public :

3.

 

01/01/19

APOLOGIES FOR ABSENCE

Apologies received and accepted from Cllr Bolton, Johnson and McQuarrie

 

02/01/19

DECLARATION OF MEMBERS INTERESTS

 

All councillors declared a personal interest in any matters relating to the Ionides Trust/Buxted Community Hall by virtue of the parish council being managing agents of the site.

 

Cllr. Rose declared a prejudicial interest in any matters relating to the land west of Church Road (Taylor Wimpey site) due to having owned part of the application site and a personal interest in the Ionides Surgery/Hall site due to having a business opposite the land.

 

Cllrs. Rose and Illingworth declared a personal interest in matters relating to the new community hall by virtue of being parish council representatives on the BCHT

 

Cllr. Rose declared a personal interest in any matters relating to Crusader Vehicles by virtue of owning a business adjacent to the site.

 

Cllrs. Cox and Wells declared a personal interest in any matters relating to the allotments by virtue of being an allotment holder

 

03/01/19

MINUTES OF PREVIOUS MEETING

The minutes of the meeting held on 11th December 2018 were signed by the Chairman as a correct record of the meeting.

 

04/01/19

ESCC/WDC REPORT

 

Cllr. Illingworth provided one update from WDC which was that Biffa have been awarded contract for Joint Waste going forward from June 2019. It is expected that service will improve from this point. In the mean-time Kier have assured they will carry out the responsibilities of the existing contract.

 

Cllr Galley commented on the consultation on the development of Gatwick, as it appears that the second runway idea is now in the long grass. The two options now being considered are that they make technical changes to increase the capacity of the airport, or they could carry out some work to use the stand-by runway. WDC response is a preference for the option that produces the lower usage based on environmental protection, however it is expected that local businesses would object ot this.

 

Cllr Illingworth reported that the road drainage outside of Binkeys Farm have been blocked for approximately a year. Cllr. Galley would report this to Highways.

 

05/01/19

OUTSTANDING MATTERS

 

Public footpaths: Nothing to report.

 

Trees: nothing to report.

 

Road Safety:

 

Five Ash Down Traffic Calming – Cllr. Humphrey apologised for the delay in bringing this back to the Parish Council. He has now met with Mr Pegg of FAD and acknowledges the speed survey carried out by Highways at the request of the PC. It is a shame that the results did not show any significant speeding, so we are left with no option other than to accept the status quo for the time being.

 

Ionides Trust: Chairman wished to comment that the Ionides Trust is a separate entity from the Parish Council, but due to the joint work taking place it was felt necessary to discuss the matter at the parish council meeting:

 

Confirm date for February Ionides Trust meeting: Will take place following next parish council meeting on 12th February in Five Ash Down Village Hall.

 

Update on communication with Surgery: No response from Surgery even after hand delivering a second letter. The barrier to the Ionides Trust car park was closed at the beginning of January but is now back open. Crusader vehicles have dispersed around the village, quite legally, although not always considerately. This just reinforces the attitude towards parking in the village. The clerk has communicated with Scouts regarding the usage of the barrier, and they have been provided with the padlock code, so it could be used in the evenings.

 

Cllr. Hoggan mentioned that the Scouts do not necessarily need to use the Ionides car park and are happy to use the Scouts Car Park therefore it was decided that until communication is opened with the doctor’s partners, then the barrier should remain down, and further contact would be made with the surgery.

 

New community hall: Confirmation of date of next BCHT meeting as Tuesday 5th February 2019 which will take place at the Reading Room, Buxted at 7.30pm.

 

Wealden Local Development Framework: Nothing to report.

 

Property issues:

 

Allotment Track Update: The clerk confirmed that contact has finally been made with a contractor to provide a quote for the repairs to the track. It is hoped that now contact has been made, this matter will progress a bit quicker.

 

Fingerposts: Fingerpost at pound green triangle – one of the numbers has fallen off!

 

Metal sign for Coopers Green in FAD is missing – can we replace that with a wooden one too?

 

Badly defaced a fingerpost – Framfield Parish Council area – clerk to report.

 

Communications Matters: Website: Nothing to report.

 

 

06/01/19

CORRESPONDENCE

 

P1 Peter Coxon – Ask Peter to complete the official form.

 

S1 – ESCC – Confirmation of designation of wildflower verges in Five Ash Down – Parish Council do not agree to the designation and the clerk would request a list of invertebrates and wildflowers on the site. The verge was cut very late and residue was not removed which is not the way to manage a wildflower verge. Local residents are unhappy with the designation and Cllr. Humphrey would be happy to have a site meeting to discuss this further.

 

07/01/19

COMMITTEE MEETINGS

None

 

08/01/19

FINANCE

i)    Payments: On the proposal of Cllr. Rose seconded by Cllr. Roberts, payments totalling £5,099.45 covered by cheque numbers 4248 and 4259 were approved.

Payment Analysis

ii)     Bank reconciliations: The clerk had circulated completed reconciliations for December which were signed

iii)           Cash and investment reconciliation to 8th January 2019.

iv)    Receipts and payments report for the year to 8th January, showing income and expenditure against budget.

Summary Receipts & Payments by Budget Heading 08_01_2019

 

The clerk also received clarification regarding an increase of £22 towards the contribution to Wealdlink which provides the door to door shopping service – agreed.

 

09/01/19

OTHER MEETINGS

No other meetings

 

10/01/19

MEMBERS QUESTIONS

 

Cllr. Rose has a memorial soldier in his outbuilding. Clerk to contact the owner of the Beechbrook site to request permanent installation of the memorial statue next to the bench at the top of Queenstock Lane.

 

Cllr. Marshall requested that the weeds around the Buxted sign be cleared – clerk to report Highways.

 

11/01/19

ANNOUNCEMENTS

 

A notification was received via BPEC regarding a Speed Watch meeting taking place the following day to progress of the project with the Police who are also carrying out a speed enforcement campaign in Sussex in January

 

The meeting closed at 8.05p.m.

 

 

 

 

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