DRAFT Planning Committe Minutes 12 September 2017



Minutes of the Planning Committee Meeting of 12th September 2017 held at 7.00pm. in Five Ash Down Village Hall.


Present: Cllrs. Blandford (Chairman), Cox, Rose, McQuarrie and Hall. Also in attendance Cllr Skinner, Iain Miller (Architect), Mrs C Feltham and Miss B Macklen, Clerks to Buxted Parish Council

Members of the working party for the new community hall were also invited to join the planning committee:  Cllr Milner, Cllr Johnson, Cllr Illingworth and Cllr Roberts.


Members of public present: 10


Linda (a resident of Buxted) asked if the timescales for the new community hall were known, and what were the plans for raising the funds for building the hall. She understood the building costs to be in the region of £1 million.

Cllr Blandford advised that we do not know all the answers at this stage, but will read a statement during item 8 of this agenda.


The applicant of item 4.3 advised that he was present at this meeting, should any questions arise during the discussion of his application.





Minutes: The minutes of the meeting of 8th August 2017 were approved and signed as a correct record by the Chairman.



Declaration of Members Interests in respect of items on this agenda


All members of the parish council declared a personal interest in respect of item 4.1 of this agenda, as the applicant is known to them (a Buxted Parish Councillor).

All members of the parish council declared a personal interest in respect of item 8 of this agenda.

Cllr Rose also declared a personal interest in respect of items 4.3 and 6 on this agenda as he knows the applicants.













































Planning Applications for consideration:


Application No.  WD/2017/1684/LB and WD/2017/1683/F

Location: Oast Farm, Buxted Road, Coopers Green, TN22 4AU.

Description: Internal and external alterations to dwelling including demolition and replacement of garden wall.

Applicant: Mr & Mrs J Roberts

Agent: Speer Dade Planning Consultants.

Cllr Roberts left the meeting during consideration of this item of the agenda as he is the owner of the property.

Buxted Parish Council response to Wealden District Council: No objections, recommend approval.


Application No. WD/2017/1823/MFA

Location: Land to the north of the junction between Ashengate Way and Linum Lane, Five Ash Down.

Description: Minor material amendment to application WD/2016/1946/MRM reserved matters pursuant to WD/2015/2816/AMO (outline application for the redevelopment of former Grampian Country food factory site for up to 13 new homes, associated works and access. Note: The client has wanted to make internal changes which will have a minor effect on the external appearance of plot 7 which affects approved drawings P03, P10 and P11. This variation will allow for the amendment of the rear window (north elevation) to the master bedroom from a casement to a Juliette balcony and for the inclusion of one additional roof light on the West facing pitch.

Applicant: Whitehall Homes

Agent: Mackellar Schwerdt Architects

Buxted Parish Council response to Wealden District Council: no objection, recommend approval.


4 members of the public arrived at 1908 hours.


Application No.  WD/2017/1670/F

Location: New College Farm, Hurstwood Road, High Hurstwood, TN22 4BJ

Description: Demolition of redundant agricultural/stabling building and erection of replacement residential dwelling and garage.

Applicant: Mr & Mrs Max Erde

Agent: Aspect Planning Associates

Buxted Parish Council response to Wealden District Council: Providing that this application adheres to the relevant Ashdown Forest policies with WDC, the parish council do not have any objections for this planning application and recommends approval.


Application No.  WD/2017/1907/F

Location: The Rocks, Rocks Lane, High Hurstwood, TN22 4BL

Description: Demolition of existing detached garage and provision of a new 3 bay garage and log store.

Applicant: Mr Michael Gadson

Agent: L M Associates Ltd

Buxted Parish Council response to Wealden District Council: No objection, recommend approval.






Planning applications considered by email consultation, due to the deadline set by Wealden District Council for the parish councils response:

There were no applications considered by email consultation during this period.


To discuss any planning applications received from Wealden District Council after the publication of the agenda that are available on the District Planning website.


Application No.  WD/2017/1858/F

Location: Hurstwood Equestrian Centre, Hurstwood Farm, Royal Oak Lane, High Hurstwood, TN22 4AN

Description: Erection of two shepherd’s huts for overnight accommodation in connection with horse holidays from 1st April to 31st October each year.

Applicant: Hurstwood Equestrian Centre

Agent: Parker Dann Planning Consultants

Buxted Parish Council response to Wealden District Council: The parish council are aware that there are some concerns over increased traffic movements from the introduction of the shepherds huts, however, do not do not object to this application and recommend approval.



Matters for information:


WDC Planning Application Decision Notices received
Application Location Description Decision



Astrop Lodge, Hurstwood Road, High Hurstwood, TN22 4BD Alterations to the roof of the outbuilding. Issued



Beechway, Coopers Green, Uckfield, TN223 4AT Single storey infill side extension. Approved




George Rose, High Street, Buxted, TN22 4LA

Relocation of bottled gas store. Extension to north end of building and change of use of rear of premises to two flats.





Orchard Cottage, Burnt Oak Road, High Hurstwood, TN22 4AE Demolition of existing double garage and erection of replacement garage, workshop and garden store. Approved



Upper Lowlands Barn, Wtchingwood Lane, Buxted, TN22 4PT Addition of studio for domestic use. Approved



15 Gordon Road Buxted, TN22 4LG Demolish existing flat roof rear out stand and build new larger pitched roof single storey extension Approved



13 Gordon Road Buxted, TN22 4LG Demolish existing flat roof rear out stand and build new larger pitched roof single storey extension Approved



Any other matters properly notified:


The parish council have received notification from Wealden District Council of the Reading Room outline planning application. As the building/land is owned by Buxted Parish Council then parish council should not consider this application in the usual way – whereby it would appear as an item for consultation and the parish council give their response to Wealden District Council. The details have been included on this planning agenda for information to public:

Application No.  WD/2017/1401/O

Location: The Reading Room, Church Road, Buxted, TN22 4LP.

Description: Demolition of the existing building and the erection if a terrace of 4 x three bedroom houses over 2.5 storeys (i.e. the top storey is in the roof) with associated parking. Amendment of existing section 106 planning agreement dated 16th December 2014 to enable implementation of the scheme.

Applicant: Buxted Parish Council

Agent: Miller Architects


Cllr Blandford read the below statement:

Buxted Parish appreciate there has been strong opinion about the development of this site and are aware that residents, mainly local to the hall, have written their letters of objection to Wealden District Council and it will be Wealden District Council who will decide the outcome of this application and the parish council await their decision in due course. This will be based on material objections that are the same for every planning application submitted, countrywide. We do, as a parish council listen to the residents of this parish and we act for the wider community and must take that into account and act with the restrictions imposed of us by the higher authorities.


We are also aware there has been, at times, an acrimonious thread on Social Media. Ranging from the defamatory to borderline libellous and whilst people are entitled to their own opinion some of it was incorrect and inappropriate. It would have been better to contact the parish council and ask for the correct information. We have prepared a fairly lengthy document which I will not read through now but will be available, along with the draft minutes of this meeting. For those of you new to the village and those with failing memories it lays down the struggle everyone concerned with this enterprise has encountered but I have in shortened form here in bullet points.

  • The issue to build a new village hall started in 2006 driven by the Parish Plan
  • The parish Council clearly stated they did not wish to build the hall themselves
  • The parish council were committed to achieving planning permission
  • A separate community group was set up to take the project forward and consult with the wider community (HOBI). Later the BCHT was set up to run the project.
  • It was always the intention of the parish council to use the Reading Room or site of the Reading Room to fund the building of the new hall.
  • Plans for a larger hall, indeed any new hall were refused planning permission in 2012
  • Negotiations took place for a reduced size hall on condition the present hall could not be used for any future purpose
  • Negotiations took place for provision for a car park on the site of the new hall.
  • A new planning application was submitted which had a slightly larger footprint of the old hall
  • This was approved in July 2014 on the proviso the old hall would be mothballed as soon as the new one was opened.
  • Negotiations took place, in 2017, to allow the parish council to develop the reading Room site to raise as much money as possible to help fund the new hall. This is the current application under consideration. It is outline planning permission which will be sold on to the developer who possibly will alter the development as seen.
  • Therefore, in accordance with our Standing orders, in the event of disposing of any of our assets, we are obliged to get maximum value from them, and this is the outline permission under discussion. The pc chose to maximise development on the site, if we did not someone else later might well do so. As already stated it up to Wealden to determine whether this development is appropriate or not. If refused we will re-submit. We re-iterate as it is outline planning permission not all details of development are needed.
  • This application has been submitted now, before funds to build the hall have been raised directly because of the workings of WDC. If we had not applied for the outline planning permission, now, we would lose the chance to develop it and we may well end up with a boarded-up site had when the new hall is built.
  • Please bear in mind we have to deal with a great many ifs. The new hall may or may not be built. No one has any idea when it might be finished. We have stated nothing will be done with this current hall until we are sure the new one will be built. That at least has provision for parking and the current hall traffic and parking will cease. Planning policies may change.
  • Hold this thought that a different parish council may be operating at the time when the village hall is built and they may decide to develop the site themselves. Maybe that would be a chance for everyone who expresses strong opinions to be more pro-active?


Cllr Blandford suspended standing orders at 1915 hours for any comments:

A member of the public asked how much funds are expected to be raised from the sale of the Reading Room site. Cllr Blandford advised it was not possible to answer this question at this time.




Announcements – a) Chairman of the Committee; b) Clerk to the Council


The meeting closed at 1920hours



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