Finance Committee Minutes 10 November 2015

Attendance: Cllrs Roberts (Chairman), Goldsmith, Milner, Skinner, Rose, Blandford and Clerks to the Parish Council:

Beccy Macklen and Claudine Feltham


  1. Apologies for absence:
  • Apologies were accepted from Cllr McQuarrie


  1. Review of the Minutes of the meeting held on 25th November 2014
  • Minutes were reviewed with no issues raised.


  1. To review the remuneration of the Clerks to the Council and the Caretaker for 2016/17.

(Clerks Claudine Feltham and Beccy Macklen left the meeting whilst this was discussed).

  • Upon return it was noted that the remuneration was approved.


  1. To consider the Parish Council’s Budget for 2016/17 and to recommend a Budget and Precept for that year. The draft budget documents were reviewed and it was decided to request an increase of 2% on the precept for the financial years of 2016/2017. This would amount to an increase of £1667.00, bringing the precept up to a figure of £85,020. Annual Budget – By Combined Account Code
  • Match Funding. The likelihood of match funding was discussed. At present we are looking to support the speed reduction project in Ringles Cross, which would cost the parish council approximately £2500. This can be afforded from the Ear Marked Reserves. However, it was noted that the parish council would not be able to afford to take on other match-funded projects without receiving a further increase in the precept in the future.


  • Cllr Blandford reminded the Committee that the Parish Council were still holding £31,000 within their accounts which had been assigned to go towards the costs of building the New Community Hall. The £31,000 has been considered within the New Community Hall Trusts accounts. It is hoped that the ground works for the new hall would start in the Spring of 2016.
  1. Annual Review of the Effectiveness of Internal Audit – a review of terms of reference against revised edition of ‘Governance and Accountability for Local Councils’ (verbal report).
  • The current arrangements for the internal audit were considered to be extremely effective.


  1. Review of Buxted Parish Council’s Financial Regulations – adopted by the Council at its Meeting held on 11th November 2014
  • The financial regulations do not require a further update at this time, they were considered by the Finance Committee to be appropriate and fit for purpose.


  1. Risk Assessment:
  • Review of Risk Assessment Programme in relation to Finance, Governance, Systems and Administration
  • Annual review of Insurance cover

(both previously reviewed at Property and Recreations Ground Committee on 16th June 2015)


  • The Risk Assessment was reviewed at the Property Committee in June 2015, and does not require any additional updates at this time.
  • Buxted Parish Council insurance is in the final year of a 3 year contract, so will be renewed next year.


  1. Any other matters properly notified.
  • The annual grants awarded by the parish council will be reviewed at the end of the 2015/2016 financial year, and consideration will be given to a new application process.


Posted in Finance Committee Minutes