Remote Online Planning & Parish Council Meeting 8 December 2020



Virtual Meeting to be held on Tuesday 8th December 2020 at 7.00pm




The public have a right and are welcome to attend and at the discretion of the Chairman, members of the public may ask questions prior to the commencement of the business proper.




Apologies for absence



Declarations of members’ interests in respect of items on this agenda



Minutes of the virtual parish council meeting held on 17th November 2020 (previously circulated) to be confirmed and signed











Planning applications for consideration:


Application: WD/2020/2367/F



Description: Single and two storey side and rear additions


To consider any planning applications received after the publication of this agenda, where the details have been made public on the WDC website




Update on applications previously considered by the parish council, and determined by the district council

Application: WD/2020/0704/F

Description: Erection of two detached dwellings & one detached garage to include access

onto the A272


Decision: Refused


Application: WD/2020/1565/F

Location: Two storey rear extension and single storey flank extension.


Decision: Approved


Application: WD/2020/1563/FA

Description: Minor material amendment to wd/2019/2433/fa (minor material amendment to application WD/2019/0195/f (erection of 5 no. dwellings, access, landscaping and

associated infrastructure) involving the variation of condition 18 in order to

reduce the red line site area) to allow for changes in external materials and



Decision: Approved


 Item for information – Planning Appeal

Planning Inspectorate Ref: APP/C1435/W/20/3259724


Description: First floor extension with pitched roof

Comment: On 7 August 2020 the Council granted the necessary permission for the above site. The Planning Inspectorate have received notice of a planning appeal against certain conditions attached to the planning decision and these can be viewed on the Council’s website at



ESCC/WDC report



Finance Committee and Budget Setting


Approve: Draft Finance Minutes 30 November 2020

Proposal: Approval of the transfer of £24,000 from general reserves to EMR Repairs and Renewals

 Resolved: the finance committee agreed to recommend to full council not to increase the precept request for 2021-2022. This was proposed by Cllr Roberts, seconded by Cllr Illingworth and reached majority approval from the finance committee. Cllr Rose abstained.


8. Outstanding matters – For Information Only unless otherwise stated:

  •  Mobile Phone Coverage


  • Public footpaths


  • Trees: Trees on driveway to Buxted Recreation Ground – update


  • Road Safety: Agreement for Countryman to cut verge from Coopers Green traffic lights to Yew Tree Cottage (nr White Hart PH) at a cost of £295.80 per cut, 5 cuts per year


  • Wealden Local Development Framework – Local Plan: Publication of the Local Plan – Direction of Travel Consultation Document to be considered a January 2021 meeting


  • Property issues: Reading Room renovation survey – report back from Working Party


  • Communications Matters: Website redevelopment update



Correspondence – as listed and subsequently updated and circulated at the meeting

None at publication date




(i)                 to approve the payment list for December

(ii)               to approve the bank reconciliations for November 2020

(iii) to receive the RBS reports: EMR, Cash & Investment Reconciliation, Receipts and payments to date.

(iv) Accounts summary – circulated separately to councillors, to be attached to minutes




Reports on other meetings attended by members

Members questions



Announcements – a) Chairman of the Council; b) Clerk to the Council


Ionides Trust Update:

  1. Scout signing of the surrender (old lease) or car park licence
  2. Ionides Funds
Posted in Featured Stories, Parish Council Agendas

Police set to launch Christmas crackdown on drink and drug-drivers

A Christmas crackdown on drink and drug-drivers launches today (1 December), as police strive to protect the public and deal robustly with offenders.

Drink and drug-driving destroys lives. It is one of the most common causes of collisions which result in death or serious injury.

While the vast majority of people are safe and competent motorists, there is a small minority who still seem prepared to take the risk – since the beginning of 2018, more than 6,000 motorists have been arrested on suspicion of drink or drug-driving in Sussex, and more than 2,600 in Surrey. Read more ›

Posted in Featured Stories

DRAFT Finance Committee Minutes 30 November 2020

Minutes of the Finance Committee held remotely via Zoom on Monday 30th November at 7.30 p.m.

 Present: Cllr Roberts (Chair), Cllr Blandford, Cllr Rose, Cllr Johnson, Cllr McQuarrie, Cllr Coxon and Cllr Illingworth

Also present: Claudine Feltham (Clerk and RFO), Beccy Macklen (Clerk). No members of the public were present.



  1. Apologies for absence

Apologies were received and accepted from Cllr Moss.


2. Declarations of members’ interests in respect of items on this agenda.

Cllr Illingworth declared a personal interest in respect of any grants made to the Church.


3. Review and approval of the Minutes of the finance committee meeting held on 6th November 2019.

The minutes of the Finance Committee meeting held on 6th November 2020 were approved as a true record.


4. Review of Year End accounts for year ending 31st March 2020

No questions were raised, the year-end accounts were as anticipated.


5. Audit for the year ending 31st March 2020

5.1 Review of Internal Audit report for year ending 31st March 2020

The internal audit report was circulated when received in June 2020, and again prior to this finance committee meeting. The internal auditors’ comments were noted.

Cllr Roberts advised that any future ear marked reserves (EMR) receipts and payments should be tabled alongside the usual accounts at the monthly parish council meeting.


5.2 External Audit, PKF Littlejohn – to note that conclusion of the year end audit has not yet been received: Noted


6. Review of current financial years expenditure v budget (Finance report to 30th October 2020 and spreadsheet from the RFO).

Cllr Roberts advised that the current expenditure was largely as planned and on target for this point of the financial year (with the exception of the car park extension costs).

Expenditure for the renewal of the High Hurstwood play area, village gateways and a possible new RFO laptop were expected.

The parish council had benefited from unexpected income in the form of CIL funds and a grant from WDC. With the likely additional housing coming to the parish further CIL funds could be anticipated in due course.

Cllr Illingworth enquired about the longer financial forecast for the parish council. He was advised that whilst the general expenditure was on track that any expenditure on the Reading Room refurbishment could come from the current EMR named Repairs and Renewals £26,500 as well as a proposed transfer of £24,000 from general reserves into this EMR, bringing the total to £50,500.

It was highlighted that presently the parish council did not know the extent of costs required for the Reading Room refurbishment and that the figure of £50,500 was a starting point for allocating funds, and not an approval of their expenditure, nor a maximum figure of expenditure. The remit of work required, and the subsequent quotes would be considered as per the parish council financial regulations in due course.

Cllr Rose commented that the roof of the Reading Room was in a poor condition and repair work would be required.

Cllr Rose proposed for the transfer of £24,000 from general reserves to Repairs and Renewals, this was seconded by Cllr Coxon, and unanimously agreed by the finance committee.

Action: Clerk to add agenda item to the full council agenda for approval of the transfer of £24,000 from general reserves to EMR Repairs and Renewals.


7. Review of current available funds and ear marked reserves (Finance report to 30th October 2020 from the RFO)

Cllr Roberts advised committee members of the current EMRs which were in a strong position for the projected expenditure.

Name Amount £
Elections £3,131.25
Staff £1,500
Play areas (renewals) £14,850
Play areas (maintenance) £5,420
Traffic management £6,000
Computer and office equipment £2,500
Legal and valuation fees £5,000
Parish hall development £9,496
Allotment deposits £1,160
Repairs and renewals (Reading Room) £26,500
CIL funds £11,324.88
New hall funds £0
Play equipment (off site funds) £51,122.74



8. Creation of Ear Marked Reserves (EMR) for Reading Room refurbishment.

The finance committee agreed for the current EMR named repairs and renewals should be used for the Reading Room refurbishment.


9. Budget setting for 2021-2022 and precept request for 2021-2022

The finance working party considered the information supplied in the finance report and spreadsheet with Cllr Roberts detailing areas of savings, as well as areas where additional finances would be required in the following financial year.

A discussion ensued on whether the parish council should raise the precept by approximately 4% to cover anticipated expenditure in the following financial year, or given the current climate, with many people suffering financial difficulty, due to COVID19, that the parish council should not increase the precept and set a deficit budget.

It was noted that today WDC had made the decision to not increase council tax in the next financial year.

The parish council currently have a healthy level of reserve funds.

Resolved: the finance committee agreed to recommend to full council not to increase the precept request for 2021-2022. This was proposed by Cllr Roberts, seconded by Cllr Illingworth and reached majority approval from the finance committee. Cllr Rose abstained.


10. Cllr Roberts as an addition to the bank mandate – update from the RFO

The RFO explained that despite being chased for almost a year to set up the Cllr Roberts on the bank mandate, Natwest had admitted that they had mislaid the submitted paperwork and unfortunately the process would need to be re commenced.


11. Any other matters properly notified.

Cllr Roberts – thanked the RFO for her work.


Meeting closed at 2012  hours

Posted in Featured Stories, Finance Committee Minutes

Lockdown Scams To Share

Please find attached to this email a Lockdown Scams newsletter which covers the top 4 scams we have seen an increase in over the lockdown period.

Should you have elderly, vulnerable, or isolating family or friends, please share the attachment with them, to help protect them and keep them safe from scams and fraud.
Action Fraud scam watch

Did you know scams cost the UK economy £5-£10 Billion a year, with over 50% of people over 65 having already been targeted by scams; and only 5% of all scams reported?

This week’s scam and fraud warnings from Action Fraud:

With more stores reopening, and online shopping slots becoming available, please take the time to refresh your online security, only trust known websites, and remember offers that sound too good to be true generally are. More support and advice here.

NHS Track and Trace scams, if you’re contacted by the NHS Test and Trace service, please know, that you will not be asked to provide any passwords, bank account details or pin numbers.

Find out more about how NHS test and trace works here, and how to spot emails and text for legitimacy.

Action Fraud’s top tips:

Although fraud and cybercrime comes in many forms, there are some simple steps you can take to protect yourself.

Follow Action Frauds’ personal safety checklist to keep you and those around you safe from fraud here.

Posted in Featured Stories

Surge In Online Shopping Fraud

Reports of online shopping fraud have surged by 30% over the pandemic as many of us continue to shop online in light of current restrictions.

Figures from Action Fraud show that criminals conned 17,407 shoppers out of almost £13.5 million over the Christmas period last year, an increase of over 20% when compared to the same period in 2018.

Action Fraud is warning the public to take extra care when shopping online, ahead of Black Friday and Cyber Monday, as shoppers search for bargains and gifts for loved ones in the run up to Christmas.

Top tips to shop online securely this festive season:

Where to shop:
Making a purchase from an online store you haven’t used before? Carry out some research first, or ask a friend or family member if they’ve used the site and about their experiences before completing the purchase.

Your information:
Only create an account if necessary or to save you effort if you’re going to use that site a lot in the future. Be cautious if the website asks you for details that are not required for your purchase, such as your mother’s maiden name or the name of your primary school.

If you decide to go ahead with the purchase, ensure that the webpage where you enter your payment details is secure (website address starts with “https”). Using a credit card to pay online also means that should the worst happen and your payment details are compromised, your main bank account won’t be directly affected.

Some of the messages you receive about amazing offers may contain links to fake websites. Not all links are bad, but if you’re unsure, don’t use the link – go separately to the website. Report any suspicious emails you receive by forwarding them to: You can also report suspicious text messages by forwarding them to 7726.

For more information about how to shop online securely, please visit:

Posted in Featured Stories

COVID – Hailsham Mobile Testing Unit (MTU)

Dear resident/business,

A temporary testing facility will be at Vicarage Lane car park, Hailsham as part of the drive to increase access to coronavirus testing for our communities. Hailsham MTU Site Location

The mobile unit will be on site Tuesday 1st, Wednesday 2nd and Thursday 3rd December, appointments slots will be available to book from 6pm on Monday 30 November. Visitors to the facility must have pre-booked an appointment. Read more ›

Posted in Featured Stories